Universal Gas and Gas Cylinder Ltd. is looking for Senior Executive and Assistant Manager

Universal Gas and Gas Cylinder Ltd. is engaged in LPG import, bottling, and distribution business.

Vacancy: 02

Vacancy type: Full-time

Role: Senior Executive and Assistant Manager in HR, Admin, and Compliance

Job Responsibilities:

• Oversee Plant HR team functioning to ensure smooth execution of administrative HR activities including Time office function, managing workers' recruitment, training and wage payment, all employees work report collection, Monthly accounts preparation, etc.
• Identify manpower requirements and assist in the complete recruitment life-cycle in the hiring of qualified staff and workers for the smooth functioning of their department's operation.
• Execute activities related to database creation, releasing advertisements on the website and in newspapers for vacant positions to be filled by liaising with different Employment Consultant Agencies, Employee referrals, and other sources.
• Conduct Induction and orientation programs for the newly recruited candidates for making them familiar with company culture and activities.
• Execute an EWS (early warning system) to proactively track, predict, and control attrition at Plant Level, Keep the CHRO informed of any issues proactively.
• Direct and advise admin support staff in cost-efficient management of expenses incurred on employees like business travel, accommodation, and other benefits and welfare activities.
• Must be aware of the Visa process, hotel booking, flight booking, travel plane, etc.
• Always maintain an up-to-date Managing director's file and arrange meetings with clients.
• Work with AGM and Managers in identifying the training needs of Plant employees and coordinating training programs as and when required.
• Assist in Performance Appraisal process including Career Progressions and Succession plans.
• Support in establishing the framework for performance counseling and achieving congruence in identifying individual career paths in organizational plans.
• Payroll, Attendance Management, and Statutory Compliances.
• Ensure that time sheets and attendance data are properly maintained in biometrics for payroll calculations. Ensure that proper track of leave has been maintained such as leaves, holidays, and personal or sick days for employees.
• Responsible for ensuring and custodian of all biometric issues including attendance data management, late coming data, coordination with vendors for maintenance, etc.
• Verify attendance, extra hours worked for daily wagers (including contractual employees), and pay adjustments at the time of payroll.
• Ensure that the salaries for temporary staff (if any) have been properly prepared and sent to the accounts department for payments after the approval of the plant head.
• Handle employees' salary structures, and queries of employees related to deductions, Benefits, and Taxation issues in coordination with the accounts department.
• Work collaboratively and in a supportive manner within the HR team, Sales team, finance team, and other departments to ensure timely disbursement of salary and wages.
• Record Management (Always up to date Managing Directors personal file and data)
• Proper updating of manpower database and timely update of all personal files.
• Ensure that all the filing and documentation of employees are properly maintained with the personnel files of the entire division.
• Ensure that statutory registers are properly maintained as per the Factories Act-Advance register, compensatory leave register, overtime register, deductions register, and accident register.
• Smooth transition of any employee separation with the proper full and final settlement and handover of work. Ensure that no dues shall remain pending on the company after the exit.
• Worker's engagement, Industrial and Employee Relations.
• Execute Rewards and Recognition programs for workers and support the Corporate HR team in the execution of such programs for employees.
• Ensure and implement employee discipline and welfare measures.
• Prompt resolution of employee grievances to maintain cordial management-employee/ industrial relations.
• Support CHRO in IR and Disciplinary actions handling Transport Cases, Vigilance Cases, Discipline cases, and grievances. Assist in negotiating collective bargaining agreements in consultation with the Manager- Accounts.
• Dispute resolution, industrial action/ collective action, and management of such sensitive matters with the least damage to the business.
• Managing contacts with the regulatory bodies related to Environment, Health, Safety, and compliance to ensure adherence with local regulatory requirements and identifying areas of continuous improvement.
• Ensure Legal Compliances including factory and labor legislations, health and safety compliances, Service Level Agreements (SLAs), AMCs, etc. are maintained.
• Coordinate Environment, Health, and Safety Initiatives for Plant/Factory as per Buyer's requirements and procedures.
• Maintain a clean and safe plant regarding Environment Health and Safety requirements.
• Recruit, develop, and retain team members by providing leadership, motivation, and guidance Recognize individual performance; resolve conduct and performance issues promptly.
• Cultivate a cohesive, creative, and comfortable working environment, mediating any interpersonal issues within the team.
• Ensure that all members understand the team's objectives and work together to achieve them.
• Improve skills and knowledge by attending regular training programs as per the training platforms and guidelines provided by the group.
• Out-of-Box thinking and working on new Initiatives to bring tangible benefit to the Organisation.

Requirements:

• Master of Business Administration (MBA) in HRM.
• IBA (MBA) from Dhaka University will be given preference.
• The University of Dhaka, Jahangirnagar University, University of Chittagong, and Rajshahi University students will get preference.
• Preferred Professional Certification: PGDHRM will get preference.
• Skills Required: Administration, Management, Office Management.
• Experience Requirements: 5 to 10 years (s).
• The applicants should have experience in the following area(s): MS Word/ Excel/ PowerPoint/ OneNote, and Presentation skills.
• The applicants should have experience in the following business area(s): Garments, Developer, LPG Gas/Cylinder Gas, and Textile.

Additional Requirements:

• Age 27 to 40 years
• Both males and females are allowed to apply

Job Location: Dhaka (Gulshan)

Salary: Negotiable

Benefits: As per the company policy 

Application Deadline: 26 May 2023

Application procedure: Send your CV to the email info@universalgroupbd.com