Job opportunities at icddr,b for Administrative Officer

icddr,b  is an international health research organization located in Dhaka, Bangladesh.

Vacancy: 03

Vacancy Type: Full-time

Role: Senior Programme Manager

Job Responsibilities:

• Understand the requirements of the Coordination Manager, Sr. MEL Advisor, Deputy Project Coordinator, and PI.
• Check the existing inventory of fixed assets, furniture, and fixtures.
• Collaborate with procurement for lease agreements and prepare justification for single-source procurement.
• Coordinate with the finance department to facilitate payments.
• Provide support to internal staff for submission of leave and medical bills on time.
• Coordinate with the IT department to solve any internal customer issues.
• Coordinate with Finance, Procurement, Human Resources, Facilities Department, and others to ensure project support.
• Liaises with the vendors for NRB-issued VAT coupon management.
• Coordinate with Finance to ensure timely financial reporting and invoice for the and capture fixed asset information (issue date, assigned user, assigned location, cost, etc.) on procurement of fixed assets for the project.
• Prepare local transport requisition and arrange both local and international air travel of PIs and researchers.
• Process expenditure bills and vouchers for reimbursement and track the accuracy and closure of internal requisitions.
• Systematically maintaining the document management system of the project which includes hard copy and electronic filing (working papers files, reference materials, and confidential records as required), audit reports, reports to various committees, maintenance of information on a shared drive, budget, correspondences, etc. Monitor the Administrative Assistant for bills and vouchers of the project for reimbursement.
• Scrutinize and re-check petty cash reimbursement requests, monthly leases, and utility payments of the field offices, etc.
• Prepare local conveyance and lodging bills fortnightly to submit to Finance for payment.
• Follow-up with Finance to ensure timely reimbursement of petty cash expenses, conveyance bills, and rental payments with the Financial authority.

Requirements:

• Bachelor in Commerce or Business Administration (BBA) with good academic records from a reputed University.
• Experience Requirements: At least 5 years (s).

Additional Requirements:

• 5 years of experience in the administration domain preferably in an international organization.

Job Location: Barisal, Khulna, Rajshahi.

Salary: Annual Tk. 684,570/- inclusive of house rent and conveyance allowances and other admissible benefits.

Benefits: As per the Company policy.

Application Deadline: 27 October, 2023

Application link: https://tinyurl.com/4mc4xpsm