Job opportunity at the International Organization for Migration

The International Organization for Migration (IOM) has been part of the United Nations System as the leading inter-governmental organization since 1951.

Vacancy: Not specified 

Vacancy Type: contractual

Role: Administrative Assistant

Job Responsibilities:

• Maintain various internal office administrative support procedures such as document tracking, filing, archiving, and monthly reporting.
• Assist in maintaining order in the e-archiving system for medical files, blood test results, and follow-ups.
• Prepare mail-out lists for the embassies; liaise with the embassies regarding the processing status of immigrants and dispatch of the documents.
• Establish an orderly storage system for chest X-rays and keep hard copies of medical documents (informed consent, radiologist's report, sputum smear results, pregnancy test results, etc.).
• Photocopy and scan medical documents as necessary.
• Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to improve existing instructions/standard operating procedures to achieve streamlined efficiencies.
• Receive all completed medical deferrals/furtherance, x-rays, and other documents from MHD, update the reception of the same in the database, and forward to the migration health physician for clearance.
• Provide feedback on staff allocation to the various units within the MHAC.
• Maintained an inventory and organized timely, cost-effective, and appropriate procurement and storage of stationery, IT equipment, consumables, hygiene products, medical supplies, and equipment, as needed for the MHAC.
• Coordinate the acquisition, renovation, refurbishment, and regular maintenance of the MHAC facility with the MHAC Supervisor and Administrative Assistant Supervisor if applicable.
• Administer the office's petty cash and submit the necessary reports to the supervisor. 
• Ensure reconciliation of service fees and bank statements.
• Assure correctness of travel authorizations and advise on allowances for staff members leaving on duty travel.
• Perform such other duties as may be assigned.

Requirements: 

• Bachelor's degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience Or Secondary School Diploma with at least four years of relevant working experience.
• Two years of relevant professional experience, preferably in administrative support or similar roles.
• Working with refugees/migrants in a medical setting is an advantage.
• Previous working experience with NGOs or international organizations is an advantage.
• Demonstrated accuracy in handling and reporting data.
• Fluency in English and Bengali is required.
• Working knowledge of the Rohingya language/ Chittagonian dialect will be advantageous.

Job Location: Cox's Bazar, Bangladesh. 

Salary: As per the G-4 (UN Salary Scale).

Benefits: As per the organization policy.

Application Deadline: 08 May 2024

Application link: https://tinyurl.com/bddys325